Q & A and Tips on Accounting, Taxes and Personal Finance.

QuickBooks Shortcut Keys

July 18, 2014 | By More

The most popular accounting software, QuickBooks, has lots of built in functionality but did you know there are QuickBooks shortcut keys to make your processes faster?

Shelly White is an Advanced Certified QuickBooks® ProAdvisor and shares how to use QuickBooks shortcut keys. You might want to bookmark this post for reference until you memorize “your” most popular shortcuts.

QuickBooks shortcut keys

Shelly: Couldn’t we all use a few extra minutes in our day? Here are some of our favorite QuickBooks shortcut keys that we find most useful in our day to day use.

Ctrl-I Create Invoice
Ctrl-D Delete Check, Invoice, Transaction or Item from a list
Ctrl-N Create a New Transaction or list item
Ctrl-F Find Information
Ctrl-H History of A/R or A/P transaction
Ctrl-M Memorize transaction or report
Ctrl-A Open Chart of Accounts
Ctrl-J Open Customer Center (Customers and Jobs List)
Ctrl-W Write new check
Ctrl-Ins Insert a blank detail line in a transaction
Ctrl-Del Delete a detail line in a transaction

F1 Open Help for Active Window
F2 Display Product Information about your QuickBooks Version
F3 Search
F4 QuickBooks Support
Esc Close Active Window

Alt-S Save transaction
Alt-N Save and go to Next Transaction
Enter Record transaction – When OK, Save & Close, Save & New, or Record is selected (outlined or highlighted in a different color).
Ctrl-Enter Record transaction – No matter the location of the curser

Alt Key – You will notice throughout the program that certain letters are underlined in various dropdown menus. By holding the Alt key and tapping the underlined letter on your keyboard, the dropdown is expanded to access additional activities.

For example, when you are in the Customer Center, you will notice the “N” is underlined in the New Customer and Job dropdown. By typing Alt-N, this dropdown will extend, and you then have the option of keying other options, such as “A” for Add a Job.

Remembering all of the shortcuts might be a bit tricky, but if there are certain tasks you repeat over and over, it may be worth your time to see if there is a shortcut for it, and memorize it.

Before you know it, you won’t even think before keying, you will instinctively hit Alt-N-N to add a New Customer!


Shelly White, Advanced Certified QuickBooks® ProAdvisor

Now… what to do with all that extra time in your day!?

Contributed by Shelly White – Advanced Certified QuickBooks® ProAdvisor
Bianchi Consultants is located in Homer, New York. For more information or to contact Shelly White, visit http://www.BianchiConsultants.com

Article information should not be used exclusively to make legal, financial or tax decisions. Because laws and rules can change frequently, topics may not always be updated to reflect these changes or may not apply to your unique situation. It’s prudent to seek out the advice of a professional for your specific needs.

Tags: ,

Category: Accounting Software, QuickBooks

Comments are closed.